Privacy Policy

My Carolina Alumni Association respects and protects the privacy of our users. Our staff maintains biographical, academic, demographic and gift/payment information on alumni, donors and friends of the University of South Carolina. We  do not share your personal information with unaffiliated parties. (The full policy for the release of contact information can be found below.)

 What Information We Collect

 

  • Biographical and demographic: names; addresses; phone numbers; email addresses; family members’ names; current and past places of employment

  • Academic: schools/colleges; majors, minors/cognates and class years; extracurricular activities and honors societies; degrees, class years, and majors for other institutions attended (if reported)

  • Membership: graduation year; membership in My Carolina Alumni Association

  • Gifts and payments: philanthropic donations; event registration costs

 

How We Protect Your Data

 

  • Data is stored in a password-protected database

  • No social security numbers or other highly sensitive personal identifiers are stored in the database

  • Staff members must sign a university confidentiality agreement

  • Only staff may access the data of an individual and update individual records

  • My Carolina policies and procedures guide the use and access of the information

Policy for the Release of Constituent Information


Unless in aggregate form without personal details, My Carolina does not share data outside of the University of South Carolina and its affiliated parties. We do not sell, distribute, trade or otherwise transfer personally identifiable information obtained from a user to any third party outside our organization, unless it is for authorized purposes. My Carolina may share your personal contact information (postal and email addresses and phone numbers) with authorized parties other than My Carolina staff unless you specify otherwise (see “Preferences and Privacy Settings”). 

Authorized parties and purposes include but are not limited to the following:

  • My Carolina affinity groups including Young Alumni Council and Black Alumni Council; governing leadership such as Board of Governors; and nationwide alumni chapters

  • My Carolina reunion coordinators for reunion planning and communications

  • My Carolina business partners for specific solicitation and marketing purposes as outlined in contractual agreements


Authorized purposes are mission driven and typically involve informing alumni, donors and friends about opportunities, activities, events, programs and news. My Carolina requires authorized parties to sign confidentiality agreements. Contact information may never be used for commercial, religious, political or fundraising purposes not approved by university administration. My Carolina reserves the right to deny access to contact information to any parties found in violation of this policy.

My Carolina will not provide contact information for personal use. When possible, My Carolina staff will assist in relaying an inquiry, with response left to the recipient. Graduates may also utilize the online directory to correspond with each other. (Alumni, donors and friends who are viewable in the directory may adjust their privacy settings by logging in to  www.MyCarolina.org/directory.)

Preferences and Privacy Settings


You have the following options available  should you choose to limit use of or access to your information. You may make the necessary adjustments by contacting My Carolina at (803) 777-4111.

Do Not Publish: This removes your name and contact information from the online directory and any future printed directories. You will still receive communications generated by the University of South Carolina such as Carolinian magazine, fundraising letters and offers from authorized vendors and business partners. 

Do Not Call: This will remove your name and contact information from lists used for calling campaigns by the University of South Carolina and My Carolina Alumni Association.

Do Not Mail: This will remove your name and contact information from all mailing lists of printed materials from the University of South Carolina and My Carolina Alumni Association, including Carolinian magazine.

Do Not Solicit: This will remove your name and contact information from lists shared with authorized partners who work closely with My Carolina to offer benefits and services to University of South Carolina graduates and friends. You will not receive solicitations for membership from My Carolina Alumni Association.


Special Information For EU Users

Beginning May 25, 2018, the processing of personal data of users in the European Union is subject to the EU General Data Protection Regulation (“GDPR”). If you are a My Carolina user in the EU, you have the following rights with respect to My Carolina's handling of your personal information: explanation and copies of your data, correction of personal data, deletion of personal data and objections and complaints related to the handling of your personal information. To exercise these rights, please submit your request here. Users outside the EU may also request explanation, correction, deletion or copies of their personal data here.


NationBuilder Privacy Policy

My Carolina licenses this online community from NationBuilder (3dna Corp). By using this site, you are agreeing to NationBuilder’s Terms and Conditions and the Privacy Policy concerning use of this Site. To access the NationBuilder privacy information visit this page.


Additional Databases

For purposes of constituent management internal to the alumni association, My Carolina may maintain other databases that contain contact, membership and event information that are accessible via a privacy-protected server only by staff, all of whom have signed a confidentiality agreement with the university. 

Refund Policy


Purchases made through My Carolina Alumni Association are refundable within 30-days of your purchase and upon return of any items received as a part of a membership, merchandise or promotion. If you have any questions about this policy, please contact My Carolina at (803) 777-4111.